Shaw Community Hub Rental

Number
Approved On
Review By
Revised

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    Purpose

    The FFPLTC, as a public space, is able to provide a multi-purpose, accessible room to groups, organizations and individuals.

    This policy will provide guidelines for rental and booking procedures outside regular FFPLTC-related programs and meetings.

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    Bookings

    1. Priority for bookings will be for FFPLTC programs, services and meetings first, followed by co-sponsored programs and services, and boards and committees of the Town of Fort Frances.
    2. A rental request will not be considered valid until paid in full prior to the event, and approved by FFPLTC Staff.
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    Rental Fees

    1. Rental fees are outlined in Fees and Fines, and are reviewed annually.
    2. Rental fees are waived for FFPL Board, the Friends of the FFPLTC, the Corporation of the Town of Fort Frances, and organizations who are providing services to the FFPL Board.
    3. Rental fees are charged per hour.
    4. Fees will include use of tables and chairs, a coffee maker, and computer and sound equipment, including the SMART Board, Television and Blu-ray Player.
    5. Fees do not include additional equipment, office supplies, conferencing fees, cups, tea or coffee.
    6. Additional fees may be invoiced to the renter for cleaning or repairs above and beyond normal wear and tear, or the loss of or damage to furniture or equipment.
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    Regulations

    1. Rentals will be accepted for regular FFPLTC hours.

      Any variation in this guideline must have prior approval from the CEO.

    2. The CEO reserves the right to refuse any requests, and to impose a fee for cancellations received less than 24 hours before a scheduled event.
    3. Renters can be audited by FFPLTC Staff to ensure proper usage of the facility, and compliance with Municipal by-laws, or to investigate contravention of the Criminal Code, the Human Rights Code, and fire regulations.

      FFPLTC Staff may attend all events free of charge for these purposes.

      Any concerns will be brought to the attention of the CEO for review.

      Inappropriate use of FFPLTC facilities can result in suspension of privileges, a fine imposed by the FFPLTC, or a charge under the Criminal Code.

    4. Maximum capacity shall be posted for the Shaw Community Hub.

      Any event found to exceed this number will be addressed by FFPLTC Staff and renters may be asked to vacate the premises.

    5. Nothing should be affixed to the walls that will mark or damage paint.
    6. The Shaw Community Hub is not available for children’s parties.
    7. All users will agree to hold the FFPLTC harmless for any loss, damage, liability, costs, and / or expenses that may arise during, or to be caused in any way by such use of the Shaw Community Hub.
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    Responsibilities

    1. FFPLTC Staff will:

      1. Set the room up as per the Rental Request Form
      2. Ensure the room is tidy prior to use
      3. Provide technical assistance in the use of the room’s technology
    2. Patrons will:

      1. Ensure the room is clean prior to leaving
      2. Vacate the room promptly at the end of their booking
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Schedules

  • Fees and Fines

    ID Product Fee + HST Per
    Membership
    3.16.1.1 12 Months - Non-Resident $77.00 Family
    3.16.1.2 6 Months - Non-Resident $43.50 Family
    3.16.2.2 1 Month - Non-Resident $10.00 Family
    Late Material
    3.16.3.1 Generic $0.25 Day
    3.16.3.2 Video $1.00 Day
    3.16.3.3 Video Game $3.50 Day
    Interlibrary Loan $0.50 Day
    Damaged Material
    Library Card $2.00 Item
    DVD Case $5.00 Item
    Other Items For Sale
    Friends of the Library - Chocolates $3.00 Item
    Friends of the Library - Cook Book $10.00 Item
    Headphones $3.00 Item
    Button - Small $0.75 Item
    Button - Large $1.00 Item
    Tea $1.00 Item
    Coffee $1.00 Item
    Printing
    3.16.4.1 Black and White - 0 to 10 Pages $0.25 Page
    3.16.4.2 Black and White - 11 to 20 Pages $0.20 Page
    3.16.4.3 Black and White - 21 to 49 Pages $0.15 Page
    3.16.4.4 Black and White - 50+ Pages $0.10 Page
    3.16.4.5 Colour - Letter $0.75 Page
    3.16.4.6 Colour - Legal $1.00 Page
    3.16.4.7 Colour - Ledger $1.50 Page
    Fax Sending
    3.16.5.1 Domestic - First Page $4.00 Page
    3.16.5.2 Domestic - Additional Page $1.00 Page
    Overseas - First Page $6.00 Page
    Overseas - Additional Page $1.00 Page
    Fax Receiving
    3.16.6.1 First Page $1.00 Page
    3.16.6.2 Additional Page $0.25 Page
    Shaw Community Hub Rental
    3.16.7.1 Rental $15.04 $17.00 Hour
    3.16.7.3 After Hours $26.00 $29.38 Hour
    3.16.7.7 Late Cancellation 50% 50% Event
    Technical Services
    3.16.8.1 Teleconferencing Administration $30.00 $33.90 Event
    3.16.8.2 Videoconferencing Administration $75.00 $84.75 Event
    Other Rentals
    Santa Suit $25.00 Day